Committees

TERMS OF REFERENCE OF NOMINATING COMMITTEE

  1. PURPOSE
    The purpose of the Nominating Committee (NC) is to make recommendations to MICG’s Board of Governors (BoG) regarding the composition of the BoG and MICG’s committees and the formal assessment of each candidate prior to their appointment as a Governor or as a committee member, in accordance with the Institute’s Constitution.
  2. COMPOSITION AND SIZE
    The Chair of the NC shall not be either the President or the Deputy President. The NC shall consist of the President or the Deputy President, and no less than two additional members appointed by the BoG. The Chair of the NC shall not be either the President or the Deputy President.

    The NC is required to consult with the BoG in terms of its own composition throughout the nominating process and recommend candidates to fill any vacancies on the committee for approval by the BoG.

    The Chief Executive Officer (CEO) will also be invited as a member of the NC.
  3. QUORUM
    The NC meetings are chaired by the Committee Chairperson, who shall be determined by the BoG from amongst the members of the Committee. The quorum for all NC meetings (whether physical meeting or a meeting via audio or audio-visual conference) shall be two members of the NC, including the Committee Chairperson. If within half an hour from the appointed time of holding the meeting, a quorum is not present, the meeting shall be adjourned to such other day to be agreed by all NC members.

    If the appointed Chairman of the meeting is not present, the members present choose the Chairman from amongst the members.
  4. SECRETARY
    The Secretary of the NC, shall be the CEO of MICG or his/ her representative.
  5. PRINCIPLES
    The NC must be both transparent in the conduct of its mandate, while maintaining privacy and propriety in order to achieve respectful and equitable environment. The NC may have engagements amongst its members and with appropriate external parties, always ensuring that confidentiality and discretion is maintained. The NC should regularly (and at least annually) review and agree its objectives and methods with the BoG, including the criteria to be adopted during any nominations process, and report any significant issues that arise during that process.

    In making recommendations on appointments, the NC is guided by the principle that the primary criterion for selection of nominees is the best person for the available position, taking into consideration factors such as leadership ability, experience, academic and professional qualifications, and other personal skills and attributes, together with any relevant issues of diversity in BoG or committee membership, the nature of MICG and industrial or geographic balance.

    Each member of the NC has one vote. A simple majority of members present at a meeting, either in person or by simultaneous telecommunications link, is required for a decision, which includes recommendations for appointments to the BoG and committees and policies and processes related to the NC’s responsibilities. In the case of an even number of votes, the chair has a casting vote.
  6. TIMING OF MEETINGS
    The meeting shall be held at least once a year or as requested by the NC.
  7. DUTIES AND AUTHORITY OF THE NC
    The NC may request and receive any and all relevant information, whether from organisations, individuals or otherwise, that it considers appropriate to the proper conduct of its duties and responsibilities.

    The responsibilities of the NC are to recommend to the BoG:
    a) New candidates to be elected to the BoG;
    b) Whether, upon expiry of the President’s term of office, the President should continue in office or another candidate should be proposed to become the President;
    c) According to the circumstances prevailing at the time, whether the Deputy President or the Vice President should continue in office or another candidate should be proposed to be elected to such office;
    d) Candidates to be proposed for the offices of President, Deputy President, Vice President and CEO;
    e) In the case of retiring Governor(s) at a forthcoming AGM, whether the individual should offer him/ herself for re-election, together with an assessment of past performance against any relevant eligibility criteria previously established by the BoG;
    f) The composition of the committees, other than the BoG;
    g) The appointment of the chairs and deputy chairs to the committees, other than the BoG;
    h) Candidates for appointment to the NC for approval by the Board;

    The NC may recommend the removal of the President, Deputy President, Vice President, CEO, chair or member of the BoG or any committee for non-performance or other good cause as provided for in MICG’s Constitution.

 

TERMS OF REFERENCE OF MEMBERSHIP COMMITTEE

  1. PURPOSE
    The purpose of the establishment of the Membership Committee (MC) is to make decisions within the limits of authority given by the Board of Governors (BoG) and report to the BoG on matters regarding membership development and activities.
  2. COMPOSITION AND SIZE
    The MC shall consist of a minimum of two members. The Chief Executive Officer (CEO) will also be invited as a member of the MC.
  3. QUORUM
    The quorum for all MC meetings (whether physical meeting or a meeting via audio or audio-visual conference) shall be two members of the MC. If within half an hour from the appointed time of holding the meeting, a quorum is not present, the meeting shall be adjourned to such other day to be agreed by all MC members.

    If the appointed Chairman of the meeting is not present, the members present choose the Chairman from amongst the members.
  4. SECRETARY
    The Secretary to the MC, shall be the CEO of MICG or his/ her representative.
  5. DECISIONS
    All matters to be decided by the MC shall be by a simple majority vote in the case of three members present. It will be an unanimous decision if two members are present. Any issues not resolved by the MC shall be referred to the BoG for decision. A resolution in writing of the MC members shall be valid and effectual as if it had been passed at a meeting of the MC duly convened and held, if the resolution is signed by all the MC members. All such resolutions passed shall be circulated to all the MC members.
  6. TIMING OF MEETINGS
    The meeting shall be held at least once a year or as requested by the MC.
  7. DUTIES AND AUTHORITY OF THE MEMBERSHIP COMMITTEE
    Within the authorities delegated to it by the BoG, the key tasks of the MC are to provide oversight to the Institute’s management to:
    a) Establish and implement membership drives;
    b) Recommend ideas, identify new member benefits and services needed for membership promotions and recruitments;
    c) Add value to a member’s relationship with the Institute by providing specialised events for members to attend and expand their professional knowledge and contacts;
    d) Review membership categories and annual subscription fees;
    e) Determine and implement methods to involve members in the Institute’s committees, programs and activities;
    f) Serve as the conduit for communication within the membership;
    g) Create and develop members’ column in website.

 

TERMS OF REFERENCE OF THE TECHNICAL & EXTERNAL AFFAIRS COMMITTEE

  1. PURPOSE
    The purpose of the establishment of Technical & External Affairs Committee (TEAC) is to make decisions within the limits of authority given by the Board of Governors (BoG) and report to the BoG on matters regarding technical, relationship with external parties, MICG publications, website contents and training matters.
  2. COMPOSITION AND SIZE
    The TEAC shall consist of minimum two members. The Chief Executive Officer (CEO) will also be invited as a member of the TEAC.
  3. QUORUM
    The quorum for all TEAC meetings (whether physical meeting or a meeting via audio or audio-visual conference) shall be two members of the TEAC. If within half an hour from the appointed time of holding the meeting, a quorum is not present, the meeting shall be adjourned to such other day to be agreed by all TEAC members.

    If the appointed Chairman of the meeting is not present, the members present choose the Chairman from amongst the members.
  4. SECRETARY
    The Secretary to the TEAC, shall be the CEO of MICG or his/ her representative.
  5. DECISIONS
    All matters to be decided by the TEAC shall be by a simple majority vote in the case of three members being present. It will be a unanimous decision if two members are present. Any issues not resolved by the TEAC shall be referred to the BoG for decision. A resolution in writing of the TEAC members shall be valid and effectual as if it had been passed at a meeting of the TEAC duly convened and held, if the resolution is signed by all the TEAC members. All such resolutions passed shall be circulated to all the TEAC members.
  6. TIMING OF MEETINGS
    The meeting shall be held at least twice a year or as requested by TEAC.
  7. DUTIES AND AUTHORITY OF TEAC
    Within the authorities delegated to it by the BoG, the key tasks of the TEAC are:
    a) To oversee Technical Corporate Governance matters including giving feedback and comments on surveys, questionnaires etc.;
    b) To build and maintain working relationship or alliances with key stakeholders;
    c) To help promote education and relations with institutions of higher learning and universities;
    d) To oversee the MICG website and appropriateness and relevance of its content;
    e) To oversee MICG’s social media sites;
    f) To manage the relationship with the press and media;
    g) To approve MICG publications;
    h) Any other duties as assigned by BoG.

 

TERMS OF REFERENCE OF THE AUDIT COMMITTEE

  1. PURPOSE
    The purpose of the establishment of the Audit Committee (AC) is to make decisions within the Limits of Authority (LoA) given by the Board of Governors (BoG) and report to the BoG on matters regarding MICG’s finance matters. This includes budgeting, financial reporting and monitoring of internal controls. As provided under section 258(1)(a) of the Companies Act 2016, directors have to prepare the financial statements within 6 months after the end of each financial year which has to be audited.
  2. COMPOSITION AND SIZE
    The AC shall consist of a minimum two members. The Chief Executive Officer (CEO) will also be invited as a member of the AC.
  3. QUORUM
    The quorum for all AC meetings (whether physical meeting or a meeting via audio or audio-visual conference) shall be two members of the AC. If within half an hour from the appointed time of holding the meeting, a quorum is not present, the meeting shall be adjourned to such other day to be agreed by all AC members.

    If the appointed Chairman of the meeting is not present, the members present choose the Chairman from amongst the members.
  4. SECRETARY
    The Secretary to the AC, shall be the CEO of MICG or his/ her representative.
  5. DECISIONS
    All matters to be decided by the AC shall be by a simple majority vote in the case of three members being present. It will be a unanimous decision if two members are present. Any issues not resolved by the AC shall be referred to the BoG for decision. A resolution in writing of the AC members shall be valid and effectual as if it had been passed at a meeting of the AC duly convened and held, if the resolution is signed by all the AC members. All such resolutions passed shall be circulated to all the AC members.
  6. TIMING OF MEETINGS
    The meeting shall be held at least twice a year or as requested by the AC.
  7. DUTIES AND AUTHORITY OF THE AC
    Within the authorities delegated to it by the BoG, the key tasks of the AC are:
    a) To oversee the LoA of MICG;
    b) To review MICG’s annual budget and monthly financial statements and monitor operational financial performance;
    c) To review and comment on the risk plan and mitigation controls;
    d) To recommend changes to internal controls;
    e) To consider the revenue generated from the different income streams and make recommendations;
    f) To review the tax payable for the financial year;
    g) To consider and discuss the draft unaudited financial statements of MICG for the financial year end before recommending to the BoG;
    h) To consider and approve the draft audited financial statements of MICG for the financial year end before recommending to the BoG;
    i) To consider and approve changes in staffs annual salaries and bonus before recommending to the BoG for approval;
    j) Any other duties as assigned by the BoG.

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